Connecticut Reading Association

For Vendors

Welcome! Here you will find all the information you should need for the upcoming CRA Conference!

General Information

  • The deadline to register online for a booth at the 2018 conference is October 1, 2018. After that date, you must contact Gina Kotsaftis at or (203) 525-4061 for availability.
  • In order to respect our members’ privacy, we do not share anyone’s contact information.
  • Lunch is not provided by the conference but is available for on-site purchase.
  • Additional outside tables are not permitted. You will be billed for any additional space used beyond your reserved area.
  • Our average conference attendance is between 500-600 attendees over both days.
  • Our attendees are teachers that range from K-12 with a concentration on K-5, as well as specialists and administrators.

^ top of page ^

Conference Location

Red Lion Hotel Cromwell (formerly the Radisson Hotel Cromwell)
100 Berlin Rd
Cromwell, CT 06416
(860) 288-4985

BOOK BY TELEPHONE: Call 860-288-4985 and mention the code: CTRE1106

BOOK ONLINE: Guests can also book online at by:

  1. At upper right by the BOOK NOW button, click the dates to select your arrival/departure dates.
  2. A new row will appear below: indicate how many adults will be staying in the room, then select Group Code and enter the code: CTRE1106
  3. Click “BOOK NOW”, then choose your room type and complete your purchase.

Please dress in layers, as temperatures may vary from one section of the hotel to another.

^ top of page ^

Vendor Registration

In order for your company to participate in the Connecticut Reading Conference, it is necessary to register using our registration management program, CVENT, at Credit cards will be accepted through this website when you register. Checks should be made out to “Connecticut Reading Association” and can be mailed to:

Gina S. Kotsaftis
300 Old Watertown Road
Middlebury, CT 06762

PLEASE NOTE: You will not be guaranteed a table at the conference until payment is received.
Payment must be received no later than Monday, October 1, 2018.

^ top of page ^

Booth Specifications and Pricing

The exhibitor’s fee is $450.00 per table for both days, NOT including electricity. If electricity is needed, there will be an additional fee of $65 for the two days which includes taxes and service charges. Tables for exhibitors measure 6 feet by 30 inches and include a table cloth and chair(s).

Please note that additional outside tables are not permitted. You will be billed for any additional space used beyond your reserved area.
Exhibitors are responsible for providing all materials necessary for their display.

^ top of page ^

Booth Reservations & Assignments

Reservations for table space are accepted on a first come, first serve basis. The locations of the vendor tables will be the Grand Ballroom West and Ballroom South Foyer hallways as well as in the vicinity of break-out sessions and high traffic areas. Before the beginning of the conference, a Floor Plan will be made available. See Floor Plan section.

^ top of page ^

Floor Plan

Download the Floor Plan Now to see where your booth is located!

^ top of page ^

Vending Schedule

All Vendors will be able to set up their tables after 3pm on Tuesday, November 6th. For your convenience, the hotel will provide storage space as early as the week before if needed. Materials can be shipped to the hotel to arrive the week before the conference and must be addressed as follows:

Red Lion Hotel Cromwell
100 Berlin Rd
Cromwell, CT 06416

Hotel personnel will be on hand Wednesday morning, November 7th, to help carry in materials. Carts will also be available for your convenience.

Vending Hours:
Your booth should be ready to exhibit by 7:00 am on each day of the event. Doors open at 7:00am for attendees on both days of the conference.

Take Down:
Since the resources that our vendors showcase at our conference are of such a value to all those that attend, it is our hope that vendors will exhibit until all sessions have concluded on Thursday, November 8th at 3:40pm.
^ top of page ^

Vendor Wine & Cheese Reception

We would also like to invite you to a wine and cheese reception on Wednesday, November 7th at the Red Lion Hotel Cromwell (formerly the Radisson Hotel Cromwell), Cromwell, CT from 4:00pm-5:00pm in the Kaleidoscope Restaurant (formerly Sheffield’s) located on the ground floor of the hotel in order to thank you for your participation in and dedication to our annual conference. You can register for this event when booking your vendor space online at the link below.

^ top of page ^

Food & Beverage Options

Morning refreshments will be provided. Lunch and dinner are not included, but may be purchased on-site.

^ top of page ^

Hotel Accommodations

If you plan to stay overnight at the Red Lion Hotel Cromwell (formerly the Radisson Hotel Cromwell), a special conference rate is available. When making reservations by phone, call (860) 288-4985 and mention that you will be part of the Connecticut Reading Conference. You may also CLICK HERE to reserve online.
^ top of page ^

Please do not hesitate to contact Gina Kotsaftis at or (203) 525-4061 should you have any questions or concerns.